CLUB POLICIES

CURRENT AS AT SEPTEMBER 2025

View & download our Junior Coach Policy & Agreement Here

TMB PLAYER ATTENDANCE POLICY

ATTENDANCE

Attendance will be taken at ALL training sessions and games.

Building accountability for our players is a major tenet of our philosophy and will not only benefit our team camaraderie but our players will learn about consequences and building good habits for life. The purpose of the policy is not only to give coaches a warning in case it affects our session or game but, just as importantly, to hold the players accountable to their teammates and coaches showing their commitment to their team. Communicating absences also demonstrates respect for their coaches' time and investment into player development.

UNEXCUSED ABSENCES - PENALTIES

Game and Training absences incur the same penalties.
An unexcused absence means neither the parent or the player notified the coach/team manager via their team’s WhatsApp chat (or privately contacted the coach/TM) of the absence PRIOR to the training or game.

The first UNEXCUSED absence will incur a warning. An email/text will be sent to the parents with a reminder of the policy and its purpose and importance. The player will be told of the warning at the next training session or game.
The second UNEXCUSED absence will incur a 1 quarter penalty during the next played game.
The third UNEXCUSED absence will incur a half game penalty during the next played game.
The fourth UNEXCUSED absence will incur a full game penalty for the next game played. *That player will still suit up and sit on the bench and will be counted as an active player for that game. They just will not take the court. Coaches need to enforce this regardless of when it occurs in the season.
If a player has a 5th UNEXCUSED absence, they will be removed from the team.

This is a volunteer-run organization and we dedicate our time and energy to these players. Simply communicating when players will be away is a minor request that demonstrates accountability and respect for others.

EXCUSED ABSENCES - NO PENALTY

An excused absence includes reasons from the list below being communicated via the team chat/privately to the coach PRIOR to training or games. Excused absences should be communicated as early as possible. A minimum of 24 hours is preferable barring unforeseeable circumstances such as sudden illness or family emergencies. There are no penalties for an Excused Absence.

Excused Absences Include: Sickness/doctor apts/surgery, family commitments/holidays, extreme weather, transportation issues, Rep trials/training/games and *injuries.
Injuries: TMB wants to encourage attendance when injured to observe, learn and support their teammates. Players who are injured also need to suit up and sit on the bench during games to cheer on their teammates when physically possible. They are still part of the team, injured or not. We understand that some injuries warrant complete home rest. If a player/parent states an injury for lack of attendance it is still an excused absence, we just want to encourage attendance to both parents and players when possible.
Excessive Excused Absences: If there are more than 3 absences of any kind in one Term, coaches should notify the Basketball Coordinator to discuss the situation.

PARENTS CODE OF BEHAVIOUR

FROM BASKETBALL QUEENSLAND

Remember that children participate in sport for their enjoyment, not yours.
Encourage children to participate, do not force them.
Focus on the child’s efforts and performance rather than winning or losing.
Encourage children always to play according to the rules and to settle disagreements without resorting to hostility or violence.
Never ridicule or yell at a child for making a mistake or losing a competition.
Remember that children learn best by example. Appreciate good performances and skilful plays by all participants.
Support all efforts to remove verbal and physical abuse from sporting activities.
Respect officials’ decisions and teach children to do likewise.
Show appreciation for volunteer coaches, officials and administrators. Without them, your child could not participate.
Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural background or religion.
Refrain from engaging in negative or destructive discussion or postings on social media about players, coaches, spectators, officials, administrators or other basketball participants, that may be viewed as abusive, harassing or offensive in nature.

TWO TEAM POLICY

Wolves Basketball is a community-based club committed to fostering a fun, team-first culture for players and families. Our core values are:

providing opportunities for personal growth,
developing basketball skills,
fostering local mountain values, and
creating strong community connections.

The Two Team Policy has been established to ensure:

Teams retain players with higher skill levels, supporting the development of all players
Players who are prepared to make the commitment to train harder and work harder are rewarded with more game opportunities.

ELIGIBILITY FOR PLAYING IN TWO TEAMS

Players from a younger age group may be considered to play in a higher age group under the following circumstances:

Team Viability
- If a team in a higher age group cannot be registered due to low player numbers, a younger player may be invited to register in a second team to allow that team to form.
No Team in Own Age Group
- If the club is unable to form a team in a player’s correct age group, players will be offered the opportunity to play in the next age group up.
Additional Development Opportunities
- Players wishing to register in a second team for extra practice and skill development may do so, provided:
  - they are registered in their appropriate age group first,
  - there is space available on the higher-age team, and
  - they are not taking Division 1 or Division 2 places from players in the correct age group.
Commitment
- Players playing in Two Teams are required to attend training for BOTH age groups
- Players playing in Two Teams are required to attend games for BOTH age groups.
- In the event games are scheduled at the same date and time it is expected you will play for your correct age group team, unless the circumstance is the second team is short on players (5 or less) and your correct age group team can spare you as a player (they will have 6 or more players for their game without you). This can only be negotiated by your coaches.

Please note players who are considering registering for a second team will only be invited to complete their Basketball Connect registration after the grading rounds are complete and our teams are finalised.

COSTS ASSOCIATED WITH THE TWO TEAM POLICY

Players playing in two age groups need to be registered in both. Therefore registration fees are applicable for both ages.
Players must first register in their age appropriate division.
Players will then be given a special login access path to Basketball Connect as well as a Discount Code from the Club.
- Seahawks require players to pay Nomination fees (Seahawk fees) in both age groups:
- Basketball Queensland fees (paid for your age appropriate registration) will cover you in the older age group.
- Wolves will provide you with a discount code which will waive your Affiliate fees (Wolves fee) for your second registration.
- fees payable for the second registration will be Nomination fees only.

DIVISION 1 & 2 SELECTION

Division 1 & 2 places are always prioritised for players in their correct age group before being offered to players from younger age groups.

SEAHAWKS EXEMPT PLAYERS

Consideration will be given to players identified by Seahawks suitable for elite representation and who would benefit from playing in another age group or division. This request must be submitted in writing with evidence of communication from Seahawks.

CONSIDERATION FOR PLAYING IN TWO TEAMS

Please contact the Basketball Coordinator via email at basketball@wolvesbasketball.com.au to request consideration for playing in Two Teams. If there is an opportunity available, players will be required to attend a team tryout to be considered by the coach.

The decision as to what older age group team you will be playing in will be determined by the Basketball Coordinator in conjunction with Coaches.

SPECIAL CONSIDERATION

If you fall outside of the eligibility criteria and you would like to request special consideration please contact the Basketball Coordinator via email at basketball@wolvesbasketball.com.au who will discuss the request with the club committee and the teams coaches and team managers.

CLUB COMMITMENT

Wolves Basketball is committed to providing opportunities for all players, of all skill levels. We work closely with families, coaches, and players to create pathways that balance individual development with team needs. While we may not always meet every expectation, our goal is to act in the best interests of both the player and the club community.

APPLICATION

If you would like to apply for a second team please email both registrations@wolvesbasketball.com.au and basketball@wolvesbasketball.com.au with your request.

‘PLAYER OF THE GAME’ POLICY

Basketball is a team sport therefore we do not reward individual players at games with a prize, certificate, etc. The best reward for a child is to have their actions recognized verbally by their coach. It is the job of the coach to identify effective/positive actions that players achieve in each game and verbalise them to the team (or in some cases privately) at the end of a game. Every player is on their own journey and Coaches are always looking for each player to improve or action coach feedback.

It’s important to remember that parents won’t generally recognize player growth because they don’t know what a coach is asking of their child specifically or their team. Our job as Coaches is to give small goals and feedback to all players on our team throughout the season so that they know what they need to work towards.

That said, at the end of every game, there will always be something a coach can celebrate whether it be a small or big achievement as individuals and/or as a team. The key focus is how we worked together and how maybe individual players helped make that teamwork effective.

Studies have shown that athletes that get rewarded for performance over time:

● Can lose motivation
● Can lose enjoyment of the game

● Can ruin team mentality

In many cases, the player of the game might be the same person week in and week out. Rewarding the same person would be redundant and pointless and it can also create a lack of motivation with other team members if this reward seems unachievable. Alternatively, if Coaches use the ‘Player of the Game’ award as something they give to a different player each week, regardless of that player ‘earning it’, this can also create friction and the reward loses its significance.

TMB is in the business of building intrinsic motivation through positive feedback, encouragement and goal setting. This is one of many life skills that we are passionate about instilling in our athletes.

Thank you to all Coaches and Managers for supporting this policy. Please reach out if you would like to discuss further.

TMSHS TRAINING PROTOCOLS

Wolves Tamborine Mountain Basketball works in close community partnership with the Tamborine Mountain State High School for the use of the MPC and the Tamborine Mountain State School for the use of the outdoor basketball courts for training and club related activities. This support is invaluable for our club and community. Without the TMSHS facility we have no full size indoor court available on the Mountain for our players to train.

Parents and players please take note of the expectations of TMSHS for when we are using their facility:

Wolves Team practises are during teaching preparation and after school study time. This means there are students and faculty on campus until then and in some cases longer. Also note that on either side of the stairs that go down to the MPC (where we train) are Staff Rooms. Please review the following seven points with your children - players and siblings alike - as we will be held accountable by the high school moving forward.

Parking

Parents are only allowed to park in the main car park and not past the gates (these areas are for staff only).

NO BOUNCING BASKETBALLS

Players need to get to and from training quietly (no ball bouncing, shouting or yelling out);

No congregating around the MPC or on the High School grounds

Please make sure your player has arrived at training securely and then all parents and siblings must leave the MPC area and return to pick up children after practice. Parents can wait in the carpark.

Rubbish

Wolves must make sure the MPC and outdoor courts are kept tidy by disposing of any rubbish and food scraps. If there isn't a bin close by take your rubbish with you.

Incidents

If an incident arises or facility issue occurs please let Denise know on 0400 076 516.

Bathroom Usage
During training (3:30pm-6:30pm), please only utilise the Disabled Toilet. This allows for appropriate and timely cleaning of the larger toilet blocks.

ST BERNARD PRIMARY TRAINING PROTOCOLS

Location & Visiting

Address: 1-19 School Road, Tamborine Mountain

The indoor MPC is at the back of the school, please head towards the office and then follow the footpath past the playground and then over towards the sports fields. You’ll see the MPC behind the tuckshop.

The playground is OUT OF BOUNDS however there is lots of space for younger siblings on the grounds around the MPC.

Please keep in mind that there are still teachers and staff working on site until 6pm so keep noise to a minimum as you are entering and leaving the school and NO BOUNCING BASKETBALLS on the footpaths.

Storage

We will have access to the sports shed for our equipment in due course and the U10G Coach will be given custodianship for the key.

Use of the MPC & Cleaning

Please keep the space as clean as possible. This is a new facility and we are the first community association to use it.

• There is no reason for muddy shoes to make their way into the MCP as there are ample footpaths to the facility.

• Roller doors can be opened for airflow however on rainy days we don’t want basketballs rolling out into the rain and excess mud, water and grass being trekked back onto the court.

• Any chairs that are used are to be neatly stacked away

• Players are not to play with any of the stage equipment

• Please make sure our players understand this facility and equipment must be respected and treated with care

• Just be mindful of the lights we noticed they are quite close to the basketball ring.

• Absolutely NO DUNKING on the basketball rings.

The last team in the MPC is to sweep the floor and make sure all rubbish is removed from inside and around the MPC. Any damage is to be photographed and reported to me immediately.

Locking up

Make sure any louver windows are closed. Check all MPC doors are locked, the last door is to be locked and pulled shut. There aren’t any keys for this.

Please make sure you are packed up by 5.45pm to avoid any delay to the cleaners or the school staff. StBs Cleaning team finishes at 6pm and will alarm the MPC building from the Admin Building at 6pm.

St Bernard Training Protocols

Complaints Policy

COMPLAINTS POLICY & PROCESS

Tamborine Mountain Wolves Complaint Policy

This policy informs TMBA members of the procedure to be used by the club and its volunteers, coaches, members, parents and players. Its purpose is to strengthen and resolve complaints in a comprehensive and timely manner. The committee members will be fully aware of current issues within the club and anything that arises going forward. Further, this will ensure that any actions are taken in accordance with North Gold Coast Seahawks Basketball Association’s constitution and policies.

Complaints are to be made to info@wolvesbasketball.com.au and will be handled by the current administrative committee member.

The complaint will then be delegated to the appropriate club representative to handle and investigate any further actions required.

All complaints and results are entered and tracked into the complaints log.

If the complaint has not been resolved within 7 days, it will then revert back to the administrative member to bring forward to the committee to assist. If further action is required, the committee will be notified by e-mail or WhatsApp Committee chat. The complaint will then be discussed and if necessary an emergency meeting held. Further action will be voted upon and included in the minutes for action.

Some complaints may be forwarded to the North Gold Coast Seahawks Basketball Association dependent upon its effect on the club but this is decided by the committee.

Parents, Team Managers and Coaches are not to issue complaints directly to Seahawks.